In almost any business you may be involved with, an office printer will be necessary. We are at a point where businesses can replace their old printers, with something much more effective, and it may not be too costly. When dealing with office printers, there can be a lot of different people using it for a lot of different reasons, so it is one office supply that you want to make sure offers you everything that you need.
A printer might not be the flashiest part of your business, and may not be the first thing you will think of upgrading. That being said, there are many different advantages to upgrading, as long as you know exactly what you are looking for.
1. What are the basic advantages?
If you are looking to upgrade your office printer, there are many different advantages that will easily make it worth the money. A better printer will automatically reduce downtime. However long a printer takes to print, that will directly cut into the productivity of the employee, and upgrading will ensure employees are not wasting too much time waiting. In the end, an office printer can drastically change the overall productivity of a company, and that will always be saving the company money.
An upgraded printer will also cut operating costs. There may be issues with older ones, and they may not be as efficient with the operational costs. Overall, the printer itself may cost more money to upgrade, but it will only be a matter of time before it starts saving you money in many different ways.
2. Knowing what you need
Different businesses will naturally have different needs when it comes to an office printer. Fortunately, there are many different options that will make sure you get what you need without spending too much money. The three main options that you will be choosing from will be inkjet printers, laser printers and all-in-one printers. All of them can be very useful, but it is important to make sure you are getting the one best suited to your situation.
3. Inkjet printer advantages
Inkjet printers are a great option for smaller businesses. They are going to be the most affordable option, and will still have many different features for you to use in your office. An inkjet printer will be the most affordable option for the smaller print jobs. If you know that an inkjet printer will provide everything you need from your office printer, then it will be much more affordable than the other two options.
4. Laser printer advantages
A laser printer will initially cost more money than an inkjet printer, but can come in a more compact size. A laser printer will also offer even faster printing speeds, and will have affordable ink. Depending on how much ink is used and how important the speed is, paying the extra money upfront could end up saving you money in the long haul. If you are doing more multi page print jobs, and the actual quality of the printing is more important, then a laser printer will be a more trusted option.
5. All-in-one printer advantages
An all-in-one printer is going to be used a lot more for bigger businesses, that can afford to put the extra money upfront, knowing that it will accomplish many more tasks. The all-in-one printer will also include a copier, and that could save both time and space in a bigger corporation. An all-in-one printer can accommodate different tasks, and can accommodate many different people working on it. Depending on the size you can have a printer that functions with up to 25 users.