Finding effective methods to keep track of employees working hours has always been a necessary part of management. There are a variety of ways this task has been handled throughout the years, but the far and away most common method is the timesheet.
Timesheets are a popular system because their implementation is simple. A timesheet is either given to an employee, or placed in a convenient working location, and employees fill out their working hours at the end of each day. Timesheets are regularly customized to include overtime, sick or vacation days, or any other unique details a business may require.
While this system is easily understood, it also generates a significant amount of paperwork. Since timesheets display and confirm each individual employee’s working hours, they must be processed in a timely manner. If a timesheet is lost or damaged, it can be time-consuming to regather the necessary data. As the number of employees increases, so too does the required number of timesheets, and each additional sheet adds more processing time and increases the likelihood that a mistake goes unnoticed.
Although there are issues with the classic paper-based timesheet system, those issues are almost entirely eliminated by utilizing innovative new timesheet software. By going digital with timesheets, its possible to eliminate their paper form entirely, without sacrificing the simplicity of filling out a paper-based system.
1. Digital timesheets unify everything in one place
Digital timesheets are easily customized to fit business needs, without sacrificing usability. As paper timesheets grow more complex, they become cluttered and eventually may require additional pages. Digital timesheets simply expand with detail, organizing all important information in one centralized location. In order to log their hours, employees simply log in to the system and fill them in as they would a normal timesheet.
Digital timesheets carry the benefit of instantaneous access. As soon as an employee has added any additional details to their personal sheet, those details are available to administration or management. This eliminates the possibility of data loss and provides a simple way to track and correct mistakes.
2. Going digital provides automation tools
One of the key benefits of implementing digital timesheet software is the elimination of processing time. Logging each individual sheet accurately is typically a time-consuming process, but software eliminates this process by introducing automation to the system. Timesheet software monitors key details automatically and in real-time.
As employees take sick days, declare holidays and log their hours, the system can automatically process that information and present it in an easily digested form for management. Automated systems can manage holiday requests and direct them to the correct party, process payment requests, and track hours based on location. Automation is vital for developing an efficient business, and accurate payment data is important for any employer.
3. Managers can focus on more urgent tasks
Upon adopting a paperless timesheet system and taking advantage of the available automation tools, managers will have access to data that has already been processed. This means that managers can focus on increasing productivity where necessary while spending less time processing day to day data.
Time-sheet software can provide managers with other useful tools in addition to automation. Using software, it becomes possible to manage multiple budgets from the same location, and have that data dynamically update as employee data comes in. Its possible to modify payroll and payouts, approve or decline requests, and add additional rules to the system to alter its functionality.
The benefits of having all important data exposed in an easy to read format in a single unified location are easy to see and don’t stop at the above points. Time-sheet software streamlines the entire process of managing work time and provides managers with a powerful set of tools while keeping things accessible for employees.